RateDeck reads your carrier tariffs as they land, reads the enquiry as it arrives, and comes back with every option fully priced. Surcharges at both ends, currencies converted, weight bands and minimums applied, out of date rates blocked before they reach a customer.
No migration. Nothing to rip out. It sits beside whatever you run today.
Every carrier sends rates a different way, and none of them agree on anything.
Tariffs land constantly. Some replace what came before, some only correct three lanes and leave the rest standing. Nobody has time to file them properly, so they stay in the inbox until somebody needs a price.
Nobody is slow because they are short of rates. They are slow because the rates are in eleven places and one of them has expired.
The quote that goes out wrong is almost never wrong by much. It is wrong by one surcharge, or one tariff that was replaced last week.
And the customer rarely tells you that you were too slow. They just go with whoever came back first.
Any lane, any trade. Nothing unusual about it, and the kind that arrives three times a day.
A new sheet arrives from a carrier, you drop it in, and it is read into your rate library there and then. Excel, PDF, a scanned page, a photo somebody sent on WhatsApp. Carrier, lane, equipment, surcharges and validity dates all captured. When a tariff replaces an older one, it says so and shows you what it replaced.
Once per tariff, not once per quoteEmail or WhatsApp, tidy or scruffy, full sentences or four lines of lowercase. Origin, destination, weight, volume, commodity and ready date are pulled out for you. If the cargo needs chilling, or the goods count as dangerous, that is flagged before you quote.
Works out volume from the carton sizesFull containers, part loads and air freight in one search, ranked by price. Handling charges at both ends converted from whatever currency they arrived in. Weight bands and minimum charges applied. Anything out of date pushed to the bottom and marked.
Buy price, your margin, sell priceEvery figure shows the file and the line it came from, so a glance confirms it rather than a rebuild. Then the reply to your customer is written for you, ready to copy into your own email. You send it, not the software.
Nothing leaves without youA lapsed tariff drops to the bottom and is marked, so the cheapest looking number never reaches a customer by accident.
See which rates expire this week, so you chase the carrier for fresh ones before you are caught quoting blind.
Handling in dirhams at origin, pounds at destination, freight in dollars, or whatever else a carrier quotes in. Converted and totalled without anybody opening a calculator.
Part loads priced on cubic metres or tonnes, whichever is greater. Air priced on actual or volumetric weight, whichever is greater.
Air rates step down as a shipment gets heavier. Minimum charges catch the small ones. Both applied without anybody remembering to.
Each figure carries the file and the line it came from, so anything can be checked against the document in seconds.
Refrigeration needs and restricted goods spotted from the enquiry, including the ones the customer never named as such.
When an email corrects part of last month's tariff, the new figure wins and the old one stays on record with the date it changed.
Options laid out with routes, transit times, prices and validity dates, ready to copy straight into your own email.
A photograph of a tariff going in one end, and a finished quote coming out of the other. No slides, no mockups. The real thing, in one take.
No, and you should not. Migrating an operating system is months of work and real risk. RateDeck opens in a browser tab beside it. If you stopped using it tomorrow, nothing in your operation would break.
Yes. A photo of a printed rate card is read the same way as a scanned PDF, and an enquiry can be pasted in exactly as it came, timestamps and all.
No. Tariffs go in once, when the carrier sends them. After that they sit in your rate library and every enquiry searches all of them. You are adding a sheet perhaps a few times a month, not once per quote.
This is the question we would ask first too, so here is the detail rather than a promise.
Your rates live in your own account and nowhere else. There is no shared pool, no combined index, no benchmark built from everyone's numbers, and no marketplace. Another forwarder using RateDeck cannot see that your firm exists, let alone what you pay.
That separation is enforced by the database rather than by the screen you are looking at, which matters: it means a mistake in the interface still cannot show one firm's rates to another. Rate sheets you upload are held in private storage, reachable only by your own account.
And you are not locked in. Your rates are exportable at any time, and if you leave, they are deleted.
Every number on screen shows the file and the line it was taken from, sitting next to the original value in the original currency. Your operator confirms at a glance rather than rebuilding the sum. Nothing is a black box.
Most of them are. That is the normal case, not the exception. Send yours over and they will be read properly, including the ones that are photographs of paper.
Most teams are testing it on real enquiries within a few days. Send your rate sheets, they get loaded, and you start quoting off them. There is no implementation project and no training week, though a firm with a lot of unusual tariffs should expect us to spend some time together getting them read properly.
A one off setup fee and a flat monthly fee. Flat, not per shipment. Your bill does not grow because you moved more boxes this month.
One or two of your real tariffs, in whatever form they arrived, and a recent enquiry. We will run them through and send you back the priced result, with every figure traced to the file and the row it came from. No call needed, and nothing to install.
Every enquiry answered the same working day, usually within a few hours.